Privacy Policy
MGI Legal Privacy Policy
Last updated:
February 12, 2025
1. Introduction
At MGI Legal, safeguarding your privacy is of utmost importance to us. We encourage you to review this Privacy Policy thoroughly, as it outlines crucial information about our identity, how we gather, share, and utilize your personal data, and how you can manage your privacy rights. This policy covers personal data collected through our website, mgilegal.co.uk and its subdomains (collectively referred to as “Website”), as well as through the services we provide (referred to as “Services”).
If you have any queries or concerns regarding the use of your personal information, please reach out to us using the contact details at the end of this Privacy Policy.
2. Types of Personal Information We Collect and Why
Personal data means any information about an individual from which that person can be identified. We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, last name, any previous names, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, device ID and other technology on the devices you use to access this website.
- Profile Data includes purchases or orders made by you, your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you interact with and use our website, products and services.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share aggregated data such as statistical or demographic data which is not personal data as it does not directly (or indirectly) reveal your identity. For example, we may aggregate individuals’ Usage Data to calculate the percentage of users accessing a specific website feature in order to analyse general trends in how users are interacting with our website to help improve the website and our service offering.
3. How is your personal data collected?
We may collect various types of personal information from you, categorized as follows:
- Information You Provide Voluntarily
Certain areas of our Website may request personal details from you. For example, when you send inquiries, we collect your name and contact details, along with any marketing preferences you provide. We may also gather information if you contact us via social media, such as your social media handle. During an application for our Services, we may collect additional data such as your job title, address history, and demographic details like your postcode and interests. The purpose for collecting each type of information will be clearly communicated to you at the time of collection. - Information We Collect Automatically
When you visit our Website, we may automatically gather certain data from your device, which in some jurisdictions, including the UK, may be considered personal information. This includes details such as your IP address, device type, unique device identifiers, browser type, general geographic location (e.g.city or country), and technical interaction data (e.g., pages viewed and links clicked). This automatic data collection helps us understand our visitors’ behavior, improve our Website, and enhance user experience. This data may be collected through cookies and similar tracking technologies, which are further explained in our Cookie Notice. - Information from Third-Party Sources
Occasionally, we may obtain personal information from third parties in connection with our Services. We ensure that these third parties have either your consent or are otherwise legally authorized to share this information with us. This can include:
- Legal Information: Details of any legal proceedings, judgments, or disputes.
- Property Information: Details about property ownership, mortgages, and valuations.
- Background Checks: Results from background checks or due diligence processes.
- Financial Information: Bank account details, credit history, and transaction records.
- Employment Information: Job title, employer details, and employment history.
4. How We Use Your Personal Information
The law requires us to have a legal basis for collecting and using your personal data. We rely on one or more of the following legal bases:
- Fulfilling contractual obligations.
- Providing and managing our Services.
- Conducting due diligence to assess potential transactions.
- Communicating with you about our Services and responding to your inquiries.
- Maintaining internal records.
- Enhancing our products and Services.
- Sending promotional information, with your consent.
- Conducting market research, with your consent.
- Ensuring Website and Service security.
- Meeting legal requirements.
We have set out below, in a table format, a description of all the ways we plan to use the various categories of your personal data, and which of the legal bases we rely on to do so. We have also identified what our legitimate interests are where appropriate.
| Purpose/Use | Type of Data | Legal Basis |
|---|---|---|
| To register you as a new client | (a) Identity (b) Contact | Performance of a contract with you |
| To process and deliver our services including: (a) Manage payments, fees, and charges (b) Collect and recover money owed to us | (a) Identity (b) Contact (c) Financial (d) Transaction (e) Marketing and Communications | (a) Performance of a contract with you (b) Necessary for our legitimate interests (to recover debts due to us) |
| To manage our relationship with you which will include: (a) Notifying you about changes to our terms or privacy policy (b) Dealing with your requests, complaints, and queries | (a) Identity (b) Contact (c) Profile (d) Marketing and Communications | (a) Performance of a contract with you (b) Necessary to comply with a legal obligation (c) Necessary for our legitimate interests (to keep our records updated and manage our relationship with you) |
| To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting, and hosting of data) | (a) Identity (b) Contact (c) Technical | (a) Necessary for our legitimate interests (for running our business, provision of administration and IT services, network security, to prevent fraud, and in the context of a business reorganisation or group restructuring exercise) (b) Necessary to comply with a legal obligation |
| To deliver relevant website content and online advertisements to you and measure or understand the effectiveness of the advertising we serve to you | (a) Identity (b) Contact (c) Profile (d) Usage (e) Marketing and Communications (f) Technical | Necessary for our legitimate interests (to study how customers use our products/services, to develop them, to grow our business, and to inform our marketing strategy) |
| To use data analytics to improve our website, products/services, customer relationships, and experiences and to measure the effectiveness of our communications and marketing | (a) Technical (b) Usage | Necessary for our legitimate interests (to define types of customers for our products and services, to keep our website updated and relevant, to develop our business, and to inform our marketing strategy) |
| To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you based on your Profile Data | (a) Identity (b) Contact (c) Technical (d) Usage (e) Profile (f) Marketing and Communications | Necessary for our legitimate interests (to carry out direct marketing, develop our products/services, and grow our business) |
5. Sharing Your Personal Information
We may share your information with:
- Service providers and partners assisting in data processing, Website functionality, or security.
- Legal and financial advisers, credit search companies, property valuers, and lenders.
- Fraud prevention agencies and other authorized bodies for legal or regulatory purposes.
- Your authorized representatives or other third parties you designate.
- Competent law enforcement, regulatory, or governmental entities as necessary.
- Potential buyers or partners in the context of business transactions.
- Credit reference agencies for credit and identity checks.
For more details about credit reference agencies, their roles, and how they handle your information, please visit their websites:
- Call Credit: www.callcredit.co.uk/crain
- Equifax: www.equifax.co.uk/crain
- Experian: www.experian.co.uk/crain
6. Data Security
We implement appropriate technical and organizational measures to protect your personal data. Access to your information is restricted to those with a business need, and all data processing is conducted under confidentiality obligations. We have procedures to address any suspected data breaches and will notify you and relevant authorities as required by law.
7. International Data Transfers
Whenever we transfer your personal data out of the UK to countries which have laws that do not provide the same level of data protection as the UK law, we always ensure that a similar degree of protection is afforded to it.
8. Data Retention
We retain personal data as long as necessary for business purposes or to comply with legal requirements. For example, information related to all property transactions is kept for the duration of the transaction and for seven years after it ends. Once there is no legitimate business need, we either delete or anonymize the data, or securely store it until deletion is possible.
8. Your Data Protection Rights
You have various rights regarding your personal data, including access, correction, deletion, restriction, and portability. You can also opt out of marketing communications and withdraw consent where applicable. You will not have to pay a fee to access your personal data (or to exercise any other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we could refuse to comply with your request under these circumstances. To exercise these rights, contact us using the details provided below. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).
9. Links to Other Websites
Our Website may contain links to other sites. We are not responsible for their privacy practices or content. Please review the privacy policies of any external sites you visit.
10. Updates to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
11. Contact Us
For questions or concerns about your personal information, please contact us at info@mgilegal.co.uk